The definition of today’s workspace is always evolving. Just in the past ten years, people have seen different transformations of what an “office” can be, from traditional cubicles and private spaces to more flexible co-working areas, culminating in a shift to digital.
As technology advances and younger generations start to take over the workforce, practices in the workplace will naturally continue to change. For instance, Gen Zers grew up in the age of tablets and smartphones, so they are more digitally savvy than Gen Xers or baby boomers.
As you welcome the newest members of your company from the youngest working generation, you will also need to adjust and adapt to new tools and processes that will keep your business relevant and updated.
If you haven’t started to consider shifting into a digital workspace, you came to the right resource. This infographic will help you navigate your way through the different things you should be aware of and apply to the digital shift in the workplace this 2020 and beyond.
The Digital Workspace Transformation
With 44% of companies already adopting a digital workspace model, there is an obvious need to acclimate to new business processes in the tech age. It won’t be surprising to see this number rise in the coming years, as more tasks will get automated, with more software being created to streamline workflows.
But, what exactly is a digital workspace? Simply put, it’s the virtual equivalent of your physical one. If you have desks, meeting rooms, a pantry, and filing cabinets, the digital counterpart would be remote work set-ups, online tools, and cloud-based storage.
According to a study, the ultimate goal of having a digital workspace is to bring your company forward and adapt to the changing work landscape of the tech age.
The top priorities of businesses behind their digital transformations are to grow their revenue (40%), gain the upper hand against industry rivals (40%), improve their internal processes (40%), make snappier business decisions (37%), and boost employee productivity (33%).
Emerging Trends of a Digital Workspace
As the world continues to go digital, various trends will pop up to shape the future of how the workforce will continue to perform their tasks. Here are just some of the latest in the digital workspace.
- Working in the car – The digital workspace makes it possible to work from anywhere—and by anywhere, that means even while you’re stuck in traffic at the back of your booked ride. Now, those long rides can be productive (albeit sometimes, infuriating), and there’s no need to be physically present in the office to prove that you’ve done your work.
- Cloud storage is in – Cloud storage is not a new concept, but rather, this might be the new standard. Gone are the days of incompatible or corrupted files, missing or full hard drives, or broken hardware. You have no excuse anymore not to have access to your stuff. If it’s on the cloud, it stays accessible to anyone, anywhere.
- Dynamic 3D hologram presentations – While PowerPoints are engaging, the future may see more of what sci-fi movies always portray on investigative missions: hologram reporting. While video calls (and sometimes, even audio) work fine for now, this option can be explored in the future in the interest of replacing facetime for in-person presentations and meetings.
- Company-issued gadgets – Ultimately, this is a good thing! You want to be able to draw a line between your personal life and work, so having company-issued laptops can do the trick. All the work stays in one device and won’t interfere with your own stuff.
It also lessens the incidence of burnouts or the risk of getting hacked or losing company information if your personal device is compromised.
Top Benefits of a Digital Workspace
1. Improved employee experience
The shift to digital has helped increase employee productivity ever since it was introduced. Unified apps, online systems, and comms make things simple and straightforward to your team members, reducing the time they have to switch between interfaces or locations to accomplish a task.
Remote work is also a bonus, allowing your employees to clock in anywhere and juggle their responsibilities in their personal life with ease. The needs of a modern family are also changing, and flexibility is one of the most valuable benefits companies can hand over right now.
2. Easy on business expenses
Running a company costs a lot, and a significant amount of the budget should be dedicated to office maintenance and providing the needs of your staff. This means replacing equipment, broken desks or chairs, replenishing the pantry, utility bills, and so much more.
While there are advantages to having a physical workspace, it’s no longer necessary to grow your company within the four walls of an office. You can have an in-house team consisting of departments that need to meet regularly mixed with offsite members that have a more flexible job description or those with tasks that aren’t often requested.
This allows you to try other business models such as outsourcing, relieving you of some burden to fit all your hundred or so employees in one space, thus lessening business cost.
3. Higher focus on security and data breach protection
With a lot of your data living in the cloud, a digital workspace will encourage you even more to improve your security systems and practices. This is why many online work setups prefer having a single sign-on (SSO) option to make things simpler. The fewer passwords you enter, the less risk it is to the business. This is also handily set-up by a reliable IT service provider.
On another note, experiencing a data breach or being hacked is a common risk you should be prepared for, whether or not you’re already operating a digital workspace.
The Workplace is About to Get a Lot More Digital
Having a workforce of digital natives will shape the way your business will run. The digital workspace already exists—it has just been defined over the past couple of years and will continue to be omnipresent in the years to come. One thing’s for sure: There’s no stopping this movement from getting bigger from here on out.
If you want to try your hand at operating digitally, it pays to have a reliable IT service provider. Figari Group offers topnotch services such as IT equipment leasing, managed internet connectivity, infrastructure support, and 24/7 user support to transition your business towards a digital workspace properly.
Michelle has been in real estate for more than 6 years and she’s handled various deals under residential and commercial real estate. She now handles Marketing and Business Development for Figari’s business lines. Aside from meeting clients, she enjoys traveling and practicing photography.