Employees spend a good chunk of their time in the workplace, which makes it their second home. This is where their daily work activities are performed, where your employees thrive, and where they practice collaboration. An excellent workspace design that fits your company can motivate your employees to the best of their abilities.
With flexible workspaces growing in popularity in the corporate world, many business owners are interested to see and experience the changes it can bring and go beyond what a traditional office space offers. For instance, can it boost productivity and creativity? Will a flexible workspace boost morale and make employees happier? Can it represent your company and branding better?
Below, we’ve created a visual guide to help you understand the benefits of a flexible workspace and how it can grow businesses. Let’s see how it fosters new ways of working, encourages innovation, enhances visibility, and more.
Flexible Workspace is the New Normal
We live in a society and age that’s ever evolving, including business workspaces. Flexible workspaces, which may also include coworking or shared office spaces, offer open areas, multifunctional rooms, and furnished spaces for companies. It continues to rise as an ideal work setting, and it’s not hard to see why.
A typical flexible workspace comes with basic furniture (i.e. desks, chairs, computers, phone lines, etc.) and amenities such as Reception, Wi-Fi, pantry, meeting rooms, multifunction rooms and more.. Aside from the basics, its space-efficient design and work areas allow employees to be mobile and switch up their surroundings to best support their workflow.
Additionally, flexible workspaces are designed to cater to different tasks and nature of work, from more collaborative brainstorming sessions in a multifunctional room to a quiet space for those who need to focus. As a result, it helps boost workers’ productivity and supplements their well-being and individual needs.
This workspace model is a fantastic way for companies to execute versatile policies and space solutions that benefits both the employees and businesses, for it replaces fixed cubicles with transformative ones and switches expensive overhead costs with reasonable package rates.
Businesses, small and mid-size enterprises (SMEs), can maximize the cost-efficient benefits of a flexible workspace. Moreover, this arrangement allows a company to open several offices/branches.
A Comfortable Workplace Supports Workers’ Needs
Research shows that employees of all ages value appealing and comfortable office (61%), workplace flexibility (53%), pleasant community atmosphere (47%), exclusive perks (47%), and learning opportunities (32%). Flexible workspaces can:
- Provide a well-lit, clean, well-kept, and aesthetically-appealing office space that can make them feel good. For instance, when flexible workspaces incorporate a biophilic design that puts plant life, wood, and other aspects of nature in display, it contributes to human health.
- Offer workplace flexibility by having different areas to work in, such as sit-stand desks, a communal space for better collaboration, and high-seater, isolated tables for better concentration. Employees also appreciate working from different locations or having the option to work in different locations.
- Cultivate a healthy community ambiance and learning opportunities through networking events and activities. For example, employees can exchange knowledge and bond with fellow workers through Lunch and Learns.
These aspects are far from the traditional workspace practices where a “siloed” approach or mentality is prevalent and observed. Restrictive confinement can deter a worker’s productivity and well-being. A flexible workspace addresses and breaks away from the limitations of traditional office spaces to support the holistic needs of employees, which positively reflects on their work performance and quality.
Companies retaining employees and recruiting for top talents must also consider how they present their brand. Around 27% of employees firmly agree that office appearance and work environment greatly influence where they choose to work. An office space that appears welcoming and modern is more likely to attract candidates compared to workspaces that are closed-off and unexciting.
The flexible workspace setup has grown into a full-scale industry and a worldwide phenomenon that disrupted the way people work. A work environment that facilitates innovation, collaboration, and productivity implement a personal approach to workplace design. In the coming years, agility will be more crucial in making businesses succeed, and flexible workspaces will help them expand and align their workforce efficiently. They can scale up or down at speed, mitigate risks, and reduce expenses with flexible offices.
Immediate benefits of flexible workspaces are that it also covers many tasks that are traditionally performed by internal administration or HR, such as facilities management, provision of amenities, and space design. The service model takes away these responsibilities from the companies and allows them to come in and work without worries.
Flexible Workspaces: The Future of Work
Coffee shops and libraries are places where today’s workers might set up their laptops and perform their tasks. The flexibility in work hours and exposure to new environments is the new norm. Case in point: the rise of flexible workspaces with themed and multifunctional rooms, hybrid workplace models, and fully-furnished spaces trumps the traditional 9-to-5 and utilitarian spaces at a fixed location.
When companies and communal workspaces accommodate modern workers’ desire and needs to do their work (and do it well), they can perform better, learn more, and collaborate as they want. The flexible workspace model is growing to become the workplace of choice for many employees and businesses.
As the world of work adapts to new technology and design trends, it’s more important than ever to remember what workers want, in which companies can benefit as well: the flexibility of working.